QUINNIPIACK VALLEY HEALTH DISTRICT

BOARD OF HEALTH MINUTES

North Haven, CT

May 26, 2016    4:30 PM

In attendance: R. Wilson; D. Cofrancesco; A. Hanke; R. Ivins; J. Donaldson; C. Goldberg; P. Marone; B. Weeks; V. Gallo; A. Levison; K. Blake; S. Sofair. Ex officio: L. Balch.  Staff: D. Culligan. Not in attendance: R. Martinello; C. Goldberg; P. Marone; B. Scott-Moore; J. St. Peter.      

 President Donaldson called the meeting to order at 4:35 p.m. She requested a change of agenda order to move the Executive Session to the end of the meeting. It was approved by consensus.

 President’s Report

President Donaldson appointed the Nominating Committee for 2016-17 as follows: R. Ivins, chair; C. Goldberg, R. Wilson and B. Weeks members.

President Donaldson reported on the meeting that she and L. Balch attended with the head of the CT DPH Regulatory Services and Local Health. Its purpose was to establish that the Board of Health is aware of their responsibilities and authorities for district operations. J. Donaldson assured the DPH staff that the QVHD Board is involved and aware of QVHD activities. L. Balch distributed an information packet with summary information about health districts and responsibilities in CT, supporting State Statutes and information to access a web presentation titled “Orientation to CT’s Public Health System”.

 APPROVAL OF MINUTES

 A motion to accept the April minutes made by D. Cofrancesco, seconded by A. Levison and accepted unanimously.  

 FINANCIAL REPORT

L. Balch presented the report for the month ending April 30, 2016: Revenue at 88%; Expenses at 80%. Most income has been received. Allocations from grants still need to be made across the budget. FY17 preparedness and block grant funding levels from the State have not yet been determined therefore the budget was prepared anticipating a $16,500 reduction. R. Wilson requested a document that shows FY 16 budget and FY 17 budget in the same format as the monthly financial report. 

A motion to place the financial report on file was made by R. Ivins, seconded by K. Blake and passed unanimously.

 OTHER COMMITTEE BUSINESS

A motion by D. Cofrancesco was made, seconded by R. Wilson to appoint A. Hanke as an additional QVHD Board liaison to the QVHD SBHC. D. Culligan will notify her about the upcoming SBHC Advisory Committee meeting.

 ADMINISTRATIVE REPORTS

Health Education reported by D. Culligan

• PHAB (Public Health Accreditation) The first meeting of the Community Health Coalition (part of the requirement for accreditation) was held on May 9^th. About 50 persons were invited to participate on the coalition; 30 accepted and 15 attended the meeting. There was representation from all 4 towns, as well as from agencies that serve all four towns. Community Health Assessment surveys were given to participants for gathering information from their constituents. To date, about 100 surveys have been collected, with common themes arising across the groups. The next steps for the Coalition are identifying community assets. Key informant interviews will also be undertaken.

• Healthy Connections D. Culligan is representing QVHD on the Hamden High School Healthy Connections grant. A primary issue now being discussed is condom availability for disease prevention at the SBHC as part of best practices. This issue will be taken up at the next QVHD SBHC Advisory Committee.
• An Infographic on Teen Drinking was emailed to 170 parents of SBHC enrolled students that have provided an email to QVHD for communication purposes. 
• A flyer was developed for 8^th grade report cards about the SBHC. It will be distributed in June.

 RESOLUTIONS

Motion by R. Ivins, seconded by K. Blake and voted unanimously: This is to certify that Leslie A. Balch is the Director of Health of Quinnipiack Valley Health District, 1151 Hartford Turnpike, North Haven CT 06473 and that on May 26, 2016, pursuant to Sec. 19a-242 of the Connecticut General Statues, is authorized to make, execute and approve on behalf of this health district, any and all contracts or amendment thereof with the State of Connecticut Department of Public Health on behalf of said organization, in order to operate a Public Health Emergency Preparedness program.

Motion by R. Ivins, seconded by K. Blake and voted unanimously: This is to certify that Leslie A. Balch is the Director of Health of Quinnipiack Valley Health District, 1151 Hartford Turnpike, North Haven CT 06473 and that on May 26, 2016, pursuant to Sec. 19a-242 of the Connecticut General Statues, is authorized to make, execute and approve on behalf of this health district, any and all contracts or amendment thereof with the State of Connecticut Department of Public Health on behalf of said organization, in order to accept and administer per capita funds.

Motion by R. Ivins, seconded by D. Cofrancesco and voted unanimously: This is to certify that Leslie A. Balch is the Director of Health of Quinnipiack Valley Health District, 1151 Hartford Turnpike, North Haven CT 06473 and that on May 26, 2016, pursuant to Sec. 19a-242 of the Connecticut General Statues, is authorized to make, execute and approve on behalf of this health district, any and all contracts or amendment thereof with the State of Connecticut Department of Public Health on behalf of said organization, in order to operate a lead poisoning prevention program.

Motion by R. Ivins, seconded by A. Levison and voted unanimously: This is to certify that Leslie A. Balch is the Director of Health of Quinnipiack Valley Health District, 1151 Hartford Turnpike, North Haven CT 06473 and that on May 26, 2016, pursuant to Sec. 19a-242 of the Connecticut General Statues, is authorized to make, execute and approve on behalf of this health district, any and all contracts or amendment thereof with the State of Connecticut Department of Public Health on behalf of said organization, in order to operate a school based health center.

Motion by R. Ivins, seconded by V. Gallo and voted unanimously: This is to certify that Leslie A. Balch is the Director of Health of Quinnipiack Valley Health District, 1151 Hartford Turnpike, North Haven CT 06473 and that on May 26, 2016, pursuant to Sec. 19a-242 of the Connecticut General Statues, is authorized to make, execute and approve on behalf of this health district, any and all contracts or amendment thereof with the State of Connecticut Department of Public Health on behalf of said organization, in order to operate a Health Education Risk Reduction (HERR)/Accreditation grant.   

Motion by R. Ivins, seconded by K. Blake and voted unanimously: This is to certify that Leslie A. Balch is the Director of Health of Quinnipiack Valley Health District, 1151 Hartford Turnpike, North Haven CT 06473 and that on May 26, 2016, pursuant to Sec. 19a-242 of the Connecticut General Statues, is authorized to make, execute and approve on behalf of this health district, any and all contracts or amendments thereof with the State of Connecticut Department of Public Health on behalf of said organization.

 Director of Health Report, L Balch

• L. Balch has been invited to attend the June 2 North Haven Council meeting to present information on the Community Health Assessment and promote the community health survey. A question and discussion followed about member towns and their understanding of QVHD role and services. North Haven Board representative will be meeting with L. Balch on Friday to review North Haven’s cost for service. J. Donaldson noted that periodically towns have examined this issue and have found that being part of the district is to their financial advantage.
• Bethany has been notified that as of July 1, 2016, QVHD will no longer have on-site office hours in Bethany. A notice was prepared and sent to the First Selectwoman for submission to the Bethany Bulletin and for the Town website. Further information on the process for getting information to/from QVHD will be posted. L. Balch would like to have an announced presence in Bethany on the last scheduled office-hours to facilitate the transition. K. Blake offered assistance to QVHD in planning.
• Dr. Zelson is retiring as health director for the town of Orange. L. Balch queried the Board about their interest in approaching the town of Orange about joining QVHD. After discussion, R. Wilson made a motion, seconded by K. Blake and amended by R. Ivins that contact with Orange to open a conversation be offered by L. Balch. The motion passed unanimously.
• A Community Conversation about the results of the 2016 Data Haven community-wide health assessment will be held on September 19 at the Thornton Wilder Auditorium in Hamden. The meeting will be scheduled from 3-5:00 PM with registration and refreshments beginning at 2:30 PM.

 At 5:53, a motion to move into Executive Session was made by R. Ivins, seconded by R. Wilson and passed unanimously.

At 6:43, a motion to end Executive Session and return to regular session was made by R. Wilson, seconded by K. Blake and passed unanimously.

At 6:44 p.m., a motion to adjourn the QVHD Board meeting was made by R. Ivins, seconded by R. Wilson and passed unanimously.

Minutes prepared by D. Culligan.

 The next regular QVHD Board meeting will be held June 23, 2016 at 4:30 P.M. at the QVHD office.